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Phases of the Registration Process

Beginning

Upon initiating the registration process (“Do you want to register at Petrobras?” link at the top of the page) the following information is required:

- Country of origin;

- CNPJ (Brazilian established companies) or taxpayer registration number in country of origin;

- First name (of the person responsible for registering the company);

- Last name (of the person responsible for registering the company);

- Username (enter desired login with a minimum of five characters and a maximum of twelve characters. It should contain only letters, numbers, periods (.), hyphens (-), and underscores (_). Special characters or accent marks are not allowed.);

- Password (enter desired password, complying with the requirements below):

» it should have eight characters;
» it should have at least one capital letter, one lower case letter, and one number;
» the "Username" cannot be used as part of the "Password";
» the first three characters cannot be the same (ex.: 111, Aaa);
» t cannot contain blank spaces;

- Confirm password (Confirm your password once it has been successfully validated.);

- E-mail address 1 (Enter the e-mail address of the contact. Your access credentials will be sent to this e-mail address);

- Confirm e-mail address 1 (Confirm the e-mail address once it has been successfully validated);

- E-mail address 2 (To enter a second e-mail address, use this field. To enter more than one e-mail in this field, separate them using a comma, without spaces);

- Confirm e-mail address 2 (Confirm the e-mail address once it has been successfully validated).

- Once the username and password are created, the company can continue to the Identification phase.

Company Identification

In this phase, you will be prompted to provide basic data, items supplied, and area of coverage.

1. Basic Data
The company enters its address, telephone numbers, e-mail address, persons responsible for the registration, and commercial representative, along with other information.

2. Supply
First, the company chooses whether to make direct sales to Petrobras.

Then, the company chooses the items according to its operations/production capacity, whether goods or services. Foreign companies can only apply for the Corporate Registry (complete items).

» Complete Items (Corporate Registry)

Complete Items: These refer to goods and/or services of corporate interest, of a larger size or higher complexity or value. They are classified as RQT Goods (those that “Require Technical Qualification”), which are equipment, consumables, machines, or tools whose complexity demands specific production requirements. Those are available for the Corporate Registry only

3. Supply Location
After entering the basic data and the items the company intends to supply, it is necessary to choose the location where the goods and services can be supplied.

4. Summary and Confirmation
The last phase in “Company Identification” is the validation of all the information previously provided. If there are no pending issues, confirm that the task has been completed using the “Confirm” button.

From this point on, this phase will be unavailable for editing. However, should you identify a need for correction or inclusion of information, contact the Relationship Channels.

» Type of Suppliers in the Corporate Registry

Services Provider: Provides high complexity services and/or executes large-sized jobs (complete services). Not applicable to foreign companies.

Trader Manufacturer: Produces goods in the registered plant and sells them directly to Petrobras.

Non-trader Manufacturer: Produces goods in the registered plant and does not sell them directly to Petrobras. In this case, marketing will be carried out through a reseller/distributor. Non-trader manufacturers are not granted a CRCC. Once they succeed in the evaluation, they’ll have a “technically qualified - Q status”.

Reseller/Distributor: Sells goods produced by third parties, duly “technically qualified – Q status” manufacturers. In this case, the manufacturer has to give the reseller or distributor a letter allowing it to trade its products.

Criteria Questionnaires

It is through the Criteria Questionnaires that Petrobras evaluates companies wishing to participate in the Registry of Suppliers of Goods and Services. These questionnaires are composed of one or more indicators which group requirements according to the topic to which they are related. See an example of a questionnaire in the image below:

The questionnaires should be answered based on the information required for each criterion. Each piece of information described must be substantiated with scanned documents attached to the requirements.

To aid in the completion process, the “Instructions” link is available for each requirement, containing specific guidelines to complete the questionnaire. Contact the Relationship Channels should you have any questions.

• Evaluation Criteria

The criteria are made available according to the items supplied and type of supplier defined by the company in the “Company Identification” phase, whether they are goods and/or services, complete and/or simplified.

	Corporate Registry
Type of Supplier	Trader Manufacturer	Non-Trader Manufacturer	Reseller / Distributor
Technical	X	X	-
Economic	X	-	X
Legal	X	-	X
Managerial	X	X	-
Accreditation by the manufacturer	-	-	X

*Note: Depending on interest from Petrobras, additional criteria may be requested.

Evaluation Questionnaires

Consists of verifying the information provided by the company carried out by a qualified professional specialized in the areas corresponding to the Criteria for Petrobras' Registry of Suppliers of Goods and Services.

The evaluation is initiated after the completion of the questionnaires and confirmation of submission through the “Submit” button on the “Questionnaires” menu.

After submission, editing by the company is blocked. If the company wishes to change the information inserted, it will be necessary to ask the reopening of the questionnaire through the Relationship Channels.

Depending on the specificity of the goods supplied, this evaluation can be performed via documents (analysis of documents attached in the website) and/or in person (visit to the company).

» Evaluation via Documents
Consists of verifying the information digitally inserted by the company in the Registry website by a team of Petrobras evaluators specialized in the areas corresponding to the Criteria. In the Evaluation via Documents, scores and comments are assigned to each supply item and requirement based on the evidences provided.

» Evaluation in Person
Characterized by the evaluation of the company’s facilities, carried out by a specialized team of professionals. Based on the evidences verified during the visit, scores and comments are assigned to each supply item and requirement evaluated. It is only mandatory for certain supplies.

Results from Evaluation

At the end of each evaluation, a result covering scores and comments will be issued. This way, the company can follow its history of evaluation.

• Status of the supply items

The supply status is the set of all scores in all Criteria required for a given item of goods or services. See below the definitions of supply status.

» Approved (A)
Assigned in the Corporate Registry to the supply item evaluated with a score equal to or greater than the minimum score of each requirement in all mandatory Criteria.

Corporate Registry

Trader Manufacturer

Technical	Economic	Legal	Management
OK	OK	OK	OK

Reseller/Distributor

Economic	Legal	Accreditation by the Manufacturer
OK	OK	OK

NOTE 2: The A supply status of the Reseller/Distributor is only obtained via the combination of the technical qualification of the manufacturer (status A or Q) and proof of accreditation given by the manufacturer.

» Technically Qualified (Q)

Specific for the Corporate Registry for supply items that have obtained the following:
Satisfactory scores in technical aspects—Technical and Management Criteria (Trader and Non-Trader Manufacturers);

Pending Issues in the Economic and/or Legal Criteria.

NOTE 1: For Reseller/Distributor, the Q status does not apply.

NOTE 2: For Non-Trader Manufacturers, the Q status is assigned upon the achievement of the minimum score in Technical and Management requirements, since the Economic and Legal Criteria do not apply because the company does sell directly to Petrobras.

» Rejected (R)

Assigned to the supply items with an unsatisfactory score in the Criteria requirements:

- Technical and/or Management, for Trader and Non-Trader Manufacturer;

- Accreditation by the Manufacturer, Economic, and/or Legal Criteria, for Reseller/Distributor;

» Canceled (X)
Assigned to a supply item that is no longer part of the company’s range of supply or is no longer in the list of items of interest of Petrobras for Corporate Registry.

• Certificate of Registration and Registry Classification (Certificado de Registro e Classificação Cadastral - CRCC) – Corporate Registry

The Certificate of Registration and Registry Classification- CRCC is the document issued by the Corporate Registry for the suppliers that sell directly to Petrobras.

Upon approval in the evaluation, the Certificate is issued, valid for up to one year. The CRCC must be renewed annually with the update of economic and legal information and/or any other information requested by Petrobras.

The supplier can disclose that it has a CRCC throughout its effective period, but without using the Petrobras brand or any graphic elements to communicate the certification. Inappropriate use of the CRCC constitutes misconduct, subject to registry sanctions, with the possibility of being barred from doing business with the entire Petrobras system.

Type of Supplier	Produces the item	Sells products	Existence of a CRCC
Trader Manufacturer	Yes	Yes	Yes
Non-Trader Manufacturer	Yes	No	No
Reseller/Distributor	No	Yes	Yes

It is important to highlight that the Non-Trader Manufacturer does not receive the CRCC; the Certificate is tied to the approved Reseller/Distributor (A status) that will sell its products.

Note: Companies with supply items with Q status will not receive the CRCC due to pending issues in the Economic and/or Legal Criteria.

• Inspection – Corporate Registry

Petrobras conducts inspections in the manufacturing facilities of the suppliers in the Corporate Registry with the purpose of maintaining a high level in procurement of materials. Inspections are used to verify whether the products manufactured are in accordance with the specifications contained in contractual documents, thus substantiating the quality of the industrial maintenance and assembly. This inspection applies only to companies in the Corporate Registry.

• What is Manufacturing Inspection?
It is the activity developed by the Inspection Departments, with the purpose of planning and executing the verification, at the facilities of the supplier and/or sub-suppliers involved, of the conformity of the equipment or materials manufactured with contractual documents..
To identify the type of inspection for each type of goods manufactured, check your CRCC:

Type of inspection A - Final inspection without tests;
Type of inspection B - Final inspection with tests;
Type of inspection C - Production monitoring;
Type of inspection L –Inspection not required.
Type of inspection Z - Responsibility of the Requesting Unit

The definition of the "Type of Manufacturing Inspection" for the families of materials (goods) subject to technical qualification included in the Management Integrated System (SAP) follows Criteria that aim at ensuring the conformity of the material supplied with contractual conditions, at the lowest costs to PETROBRAS, and of significant importance for the supplier.

Each type of material subject to technical qualification will have its type of inspection defined between the light, normal, and severe levels, depending on the following factors:

complexity or originality of the project;
complexity or originality of the manufacturing process and quality control;
operational complexity of the material;
criticality of the material resulting from service flaws, involving aspects of operational, human, or environmental safety.

"A" and "B" type inspections have the characteristics of a final inspection with emphasis on the finished product.

The "C" type inspection, in addition to monitoring final events, evaluates the supplier’s manufacturing process, creating mandatory points of waiting and observation along the production process.

The “L” type inspection indicates that the supplier is exempt from factory inspection carried out by PETROBRAS, but inspection of the receipt of this equipment can be conducted at PETROBRAS’ discretion. Moreover, the supplier shall maintain availability to PETROBRAS of all quality documentation (certificates and records) required by contract.

The Manufacturing Inspection Management may determine, for certain families of materials, the “Z” type inspection – “responsibility of the Requesting Unit.” For these cases, the Requesting Unit will be responsible for defining the way in which PETROBRAS will participate in the manufacturing process of the goods belonging to these families of materials, as well as how to perform it.

MINIMAL ACTIVITIES BY TYPE OF MANUFACTURING INSPECTION
Minimal Activities	Type of Inspection
	A	B	C
	Final inspection without tests	Final inspection with tests	Production Monitoring
Presentation of the Inspection and Test Plan prior to production;	(1)	(1)	Mandatory (2)
Verification of the certification of raw material and/or quality records;	Mandatory	Mandatory	Mandatory
Verification during production (training of personnel, production methods and processes, control and intermediate tests);			Mandatory (3)
Control specimens for hydrostatic and/or pneumatic tests, when applicable;		Mandatory	Mandatory
Final visual and dimensional verification;	Mandatory	Mandatory	Mandatory
Control specimens of final functional and/or performance tests;		Mandatory	Mandatory
Verification of the data book (when required by contract) and technical documentation;	Mandatory	Mandatory	Mandatory
Identification and packaging.	(4)	(4)	(4)

Key:

(1) At the discretion of the person responsible for the inspection, the Inspection and Test Plan shall be presented for evaluation prior to production;

(2) The Inspection and Test Plan shall be presented to the person responsible for the inspection prior to production for analysis and approval;

(3) As defined in the Inspection and Test Plan;

(4) To be verified by the person responsible for the inspection, when clearly provided in the contractual document or defined in the Inspection and Test Plan;

NOTE: “A” or “B” type inspections focus on the product, whereas the “C” type inspection focuses on the process. Suppliers are informed about the inspection types in their line of supply through the CRCC issued by the PETROBRAS Registry of Suppliers, highlighting that the information provided in the SAP system on the date the request/contract is issued is mandatory.

• Discrepancy Notification (Comunicado de Ocorrência de Divergência - COD) – Corporate Registry

The document formalizes failure to meet technical or commercial conditions provided in the contract by the supplier.

Thereby, the Technical COD addresses technical discrepancies, whereas the Commercial COD addresses commercial discrepancies.

• Mestra de Fornecedores (LMF - formerly MVL - Master Vendor List)

Petrobras, for certain projects, advises its contractors at global cost or EPC (Engineering, Procurement and Construction) to acquire critical materials, equipment, and services from pre-qualified suppliers from a list of selected companies – Master Vendor List (LMF).

The Master Vendor List is a database listing the companies approved in the Petrobras Corporate Registry and applicants to a Vendor List.

The selection of the companies to be integrated into the Vendor List is at Petrobras’ exclusive discretion. Registration in the LMF and inclusion in an LF are also conditional to its CRCC effectiveness.

• Vendor List (LF)

The Vendor List is an attachment to certain contracts that contains a list of suppliers previously approved by Petrobras, which will guide the contractor in the procurement of goods and/or services for a given project.

The Vendor List is associated with two types of contracts:
- Global Cost of a main contractor;

- EPC (Engineering, Procurement and Construction).

• Bids

After being approved for the Petrobras' Registry of Suppliers of Goods and Services, the company is ready to take part in Petrobras’s procurement processes.

However, the fact that a company is registered as a supplier of certain goods and/or a provider of certain services does not grant the right to participate in all bids conducted by Petrobras.

For more information about Estimates and Bids, click here.

• System of Consequences

The system of consequences establishes general guidelines for company departments to provide compliments and administrative sanctions as follows:

»Compliment: Act of acknowledging the company for the results presented regarding compliance with the established contractual requirements;

»Award: Act of public acknowledgement of the company by Petrobras for the performance in specific areas of interest for the company.

»Warning: Sanction to be applied to the company in case of practice of mild infractions which do not result in damage to Petrobras's goods, facilities, and/or personnel.

»Suspension: Sanction to be applied when acts that may cause, or have caused, damage to Petrobras have been practiced, or when there is a recurrence of technical failures that may compromise the proper fulfillment of the contract or the safety of goods and/or personnel. It will imply the temporary impossibility of negotiating with Petrobras, requiring the renewal or temporary interruption of the CRCC effect in the Corporate Registry.

» Cancelation of the Registry: Sanction to be applied in case of involuntary bankruptcy, dissolution, or liquidation of the company; lack of good standing due to the practice of any illegal act; technical or commercial deficiencies; or by request of the stakeholder.

»Statement of Incapacity: Sanction to be applied in case of severe violation with willful misconduct in the practice of breach of law or Petrobras’ interests, rendering the company unable to execute any contracts.